About Us

Europe exhibition and product service S.L is an innovative company that is an expert in hosting and managing exhibitions and trade shows worldwide. We transform the ideas and plans into designs and help for the splendid success of the event. We ensure that your work is accomplished within the stipulated time frame. We connect the global exhibitors where they can exchange their views and ideas for their mutual benefit. We intend to motivate business personalities to bring on their products and services in front of the world which will definitely help to expand their business in the international market.

Every exhibiting company seeks a safe hand where it can display its products and services in order to attract customers towards its products. We are that trusted solution that can guarantee the successful management of the event. We are the mediators which help you to build up and strengthen the international relation and network.

The dedication of the versatile team has led us to enhance our services to become the global platform for the resplendent management of the events. Trust us and you can have complete confidence that you will be satisfied with the work we do. We are proud of the services we provide and we have pride in the versatile team of ours because of which we are being able to carry out our work on the global platform.

Build connections, establish extraordinary experiences with Europe Exhibition and Product Service S.L.

We strive to provide a platform that serves all of the members and simplifies the process of grand event conduction. We are a licensed team comprised of technical parties, booth installation, transportation, and trip experts. We have assisted clients throughout Europe, manage a number of meetings and events. We offer event hosting and management solutions to event directors and marketers from event enrollment, venue selection, event supervision and marketing, and attendee appointment.

Successful events happen when everything from minor to major is managed well. Europe Exhibition and Product Service S.L. bring executives and venues unitedly to collaborate on key event requirements and arrangements.

The successful events feel magical, but they don’t happen by magic. Impactful events take regular communication, expert preparation, and a shared view of success. We have been happily managing conventions and special events for years. We have obtained and advanced our success over that time by allowing our clients an excellent mix of creativity, attention to detail, enthusiasm, and honesty. A comprehensive variety of national and international professional associations, government agencies, and corporate clients in the education, science, major infrastructure, information technology and healthcare sectors have served from our expertise. European owned and operated, Europe Exhibition and Product Service S.L. execute successful events across Europe from our head office in Bizkaia, Spain. From private seminars to large-scale conferences and trade exhibitions, from listing only services to full conference management, we have the team to match your requirements.

Our company mission is to provide reliable, transparent, and secure conference management assistance to our clients and their stakeholders in order for them to complete their event goals. Europe Exhibition and Product Service S.L. strive to build long-term alliances with clients and their industry stakeholders so that we can undoubtedly contribute to the continuing knowledge exchange within their enterprise and add value to their organization.

We are focused on continuously enhancing and expanding our facilities to guarantee we remain a top-tier Business Events service provider within Europe and be actively committed to the ongoing improvement of the business events management within Europe. Furthermore, our mission is to ensure our clients are able to enjoy every aspect of their events, while we handle those programs honestly, reliably, profitably, and with integrity.

We have five key corporate values which show who we are and what we do. They are:

We create and manage a unique, open, and optimistic environment in which each individual is valued and listened to.

We pride ourselves on being reliable and inspirational trust through flexibility in the performance of our services, meeting behaviors to words, and taking accountability for our activities.

We are continuously enhancing the way we operate to satisfy the challenges of the future.

We understand that working collectively as one and encouraging each other will always achieve more solid outcomes for all stakeholders.

We provide security concentrated culture to assure the well-being of personnel, clients, and representatives.

We prioritize client relationships above all else. Because we have an honest, supportive, and cohesive relationship with our clients, we are able to work together to meet the certain challenges that arise when producing any event. Quality connections lead to quality events.

We focus on building and maintaining long-lasting and valued relationships with our clients so that we can obtain an understanding of both the client and the business they serve, delivering successful professional development events.

Industry Best Practice

It is of the highest concern to us, that we consistently deliver ‘best practice’ in all aspects of the service we provide to our clients. Europe Exhibition and Product Service S.L. is committed to the continuing professional development and industry certification of our event management team.

Europe Exhibition and Product Service S.L. have built a solid status for being transparent in all business dealings and most prominently in the area of economic management. We know funds! Europe Exhibition and Product Service S.L. have comprehensive experience in developing and leading conference and event funds on behalf of our clients. This is a responsibility we manage with great honor and we work jointly with the client to guarantee budgetary results are met for each job that we manage. Through the development of long-term relationships with each client, we believe we can make a significant augmentation to the enterprise that each of our client's supporters.

Now let's see how we plan and design the Convention/Exhibition.

Usually, a client comes to us and says they need to participate in a particular business show, event, or exhibition. We are pretty process-driven, so we would first evaluate them, from a marketing viewpoint. Whether they should really be attending this show and asking ‘what is it they desire to accomplish?’

We have a complete collection of marketing strategists who support the clients getting to that platform, to determine whether the attendees at the trade show is the right audience for them. If it’s a good fit, we then move to the next stage of deciding what kind of participation they should have. Whether it’s just sponsorship or sponsorship and footprint [i.e. their appearance on the exhibition/event].

Then we look at the different types of footprints; whether that’s physical, graphical, or digital, and the best positions within the exhibition halls. Because there are different ways of displaying your brand from a marketing point of view. If you want to exhibit some of your products and showcase your portfolio, then an exhibition or trade show booth is apparently the most suitable option as that offers you a platform.

First, we’d look at the different convention/exhibition halls; examine the footfall, the traffic, and the type of people that visit that area. Then we propose the amount of space they might need; depending on the number of demonstrations they might have and what kind of information they want to present.

The important thing that people often forget is, ‘what do you want to achieve from this before we design it?’ Because until you work that out with the client, you can’t begin to tell them how much space they need, or what the trade show booth/exhibition stand will look like.

Then we’ll start to look at the pitches available and help them negotiate their pitch with the convention/exhibition organizers. If that’s what they want us to do, some clients prefer to negotiate with the venue directly.

Once we’ve got the pitch size, let’s say it’s a 60ft x 60ft stand, then we’ll get together our team of marketing strategists, designers, and project managers, sit them around the table, and look at what the strategy is for the event. Then we’ll start the design process, where we lay out elements and produce some mood boards. Then, step-by-step, we’ll progress this and touch base on a weekly basis to roll it out.

Then we’d start to evolve a critical path. For a convention/exhibition, you take the event date and work backwards. So if the event is in February, we know that we’ll be working on it in October and making sure everything is prepped up until the point where we have to fabricate the architecture and graphic production. Then we’ll set deadlines for all the different design phases.

Once you’ve got your fundamental floor plan agreed with the client, we then begin to design in a 3D render—so you’re primarily developing it from something 2D on the page, into more of a physical 3D visual. Then we get that approved by the client and signed off.

Conventions/exhibitions can be very creative. It absolutely isn’t your regular trade show stand; it’s very design-led. The first phase involved lots of various designs and concepts to approve. Once they’d built-in, it is much more complex because it adds another level to the approval process—which can be quite time-consuming. At the moment, we’ve just got all the building facades of the city approved. Now we’re working to design a practical interior for that.

While the design is begun we’ll start investigating costs, but it’s not until we have final approval of the design that we can really nail down accurate costs. The client will have given us evidence of the budget at the beginning, but it’s constantly growing. As a planner, we will be in contact with our production manager and we will give them an indication of the budget so that as we design it, we keep in mind roughly how much it’s going to cost.

You’re constantly liaising with different contractors to get costs in, but the design goes through so many different stages and is constantly changing, that you can’t really get your final costs until the design has been signed off.

Once we’ve got the preliminary costs in and the client has given final approval, that’s when we start negotiating with our suppliers to get the best price for our client. Your original costs should always be your worst-case scenario, so the negotiations start once you know which supplier has won the pitch. We always put the brief out to pitch to ascertain the best supplier to provide that service at the best quality.

Sometimes the client may need us to bring the budget down so we might have to look at redesigning elements—it’s a constant evolution from the original design to where you end up.

Once everything is confirmed; your estimate and your design, that’s when the logistics kick in. You have to respect all the different order deadlines, plus you have the exhibitor manual to consider; which means you have to submit drawings to the stand-planning people to make sure they approve them.

Once that’s approved you then start ordering your Internet supply and delving into more detail with the client about what IT specifications they have; what sort of bandwidth they need, do they want to be cabled or wireless, any particular power requirements, and if the clients are from the United States, whether you’ll need adaptors for all their equipment. Sometimes clients might have very specific requests, such as allowing for double underlay carpet because their feet can often hurt after a day on the exhibition stand. All those things have to be factored in before you build.

Once you’ve got the IT requirements, the floor gets laid first, followed by the overhead rig, IT, AV, and lighting. Then you can start building out the rest of it, in terms of the furnishings and other details. Onsite, you’ll be liaising with your exhibition stand builders, the lighting crew, AV crew for screens and laptops, and the team that will apply all the printed graphics.

The final piece of the puzzle is catering, because if you’re going to be entertaining people on the stand you‘ve got to think about what type of people they’re going to be; things like, ‘are we serving alcohol, or not?’ In some countries, you wouldn’t dare to serve alcohol on an exhibition stand. So it’s all about understanding your audience in that particular location.